Knowledge Centre

Choose the right tools to save money, save time, and scale your business.

Technology Advice Reduce Cost of Doing Business

1. What You Need to Know

Technology is more than gadgets, it’s the backbone of modern business. 
Choosing the wrong system can drain money and cause frustration. Accountants help you select, set up, and integrate tools like point-of-sale systems, payroll software, and customer relationship management (CRM) platforms, making sure they align with your financial processes. 

2. Why It Matters to You

Smart tech decisions boost efficiency and profits. 
Cuts costs by automating manual processes. 
Improves accuracy and reduces errors. 
Gives management better data to make faster decisions. 
Makes your business more competitive and scalable. 

3. Frameworks, Standards, or References 

Tech adoption requires strategy and compliance awareness. 

  • Frameworks to use: Digital transformation roadmaps, ROI analysis, Systems integration models. 

  • Standards & compliance: POPIA (data privacy), Companies Act (record-keeping requirements), IFRS for SMEs (financial reporting). 

  • References: CIBA CPD on technology in accounting and business systems. 

  • What your accountant will actually do: 

  • Review your current business processes for inefficiencies. 

  • Recommend suitable software (POS, payroll, CRM, invoicing). 

  • Help with vendor selection and setup. 

  • Monitor ROI and ensure tech integrates with your financial system. 

4. How to Apply

Steps to adopt the right technology with your accountant: 

  1. Identify pain points in your current processes. 

  2. Ask your accountant to recommend suitable tech solutions. 

  3. Pilot new systems before full rollout. 

  4. Integrate systems with your accounting platform. 

  5. Train staff and monitor adoption.  

5. Common Mistakes to Avoid 

Avoid these tech missteps that cost businesses money: 

  • Buying software without clear ROI → Test with numbers before investing. 

  • Using multiple systems that don’t talk to each other → Integrate for efficiency. 

  • Neglecting data security → Comply with POPIA and protect client data. 

  • Ignoring staff training → People need to know how to use the tools properly.